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Why Would You Use Private Access to A Shared System?

With private access to a shared system, you get what looks like and acts almost like a private system installed within your own company.

Because you are sharing physical resources, you have reduced costs.

You hand over the system management tasks to the ASP provider.

Because an experienced ASP will have done this already for other customers, you can get up and running quickly and feel confident that your site will operate reliably.

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“Private access” to a shared system means that the Web site looks to the user as if it’s a private e-learning site. The site will be restricted to a group of people: only your employees, or only your employees plus selected suppliers, or only your employees plus selected suppliers and customers. If the user is a member of this private group, she can enter and use the e-learning courses; other- wise, the user cannot enter the site.

Again, if you think in terms of classroom training, this is like renting a floor of an education building for your company’s exclusive use. Only the people you authorize have access to your education floor, and all the classes delivered on that floor are for that select group of people.

These shared systems are usually hosted by an application service provider or ASP. In most cases, these ASP private sites are not separate Web site installations, but are different views into a common, underlying system. Different customers of the ASP see different courses and get different access capabilities. The underlying system, though, is common among several customers. The different customers share the system resources and services, and thus also share the costs of running the system.

ASPs have the experience and scalability to support e- learning sites. A good e-learning ASP has done all this before and has the relationships and experience to make it successful.


You can deliver any kind of e-learning courseware: off-the-shelf courseware, custom courseware that someone develops for you, or courseware that you build yourself.

Learning management  system (LMS) application

You will use the LMS that the ASP has  implemented.


You will have control of your system at the user level, but not at the system level. This means:

  • You control authorizations. You can only let in employees. Or you could let in selected  suppliers or customers. But you don’t control basic security for the site.
  • You most likely cannot connect your e-learning system to other computer systems and  applications in your company such as your  HR system.


You share the costs of running the system with other customers who are using the same physical resources for the system.

ASPs might charge by “delivery unit” or “course access” or even by a flat monthly fee.

Speed to get up and running

Usually a matter of weeks for an experienced ASP.